Charter Bus Rentals Hempstead, New York

You can expect your charter bus rental cost in Hempstead to be between $1,600 and $3,800 per day or $197–$519 per hour, depending on vehicle size, trip length, and other factors. Minibuses are generally less expensive, while full-size, 56-passenger coaches represent the higher end of the pricing spectrum.

Example #1: A financial services firm in Garden City is sending 40 employees to a three-day training seminar in Midtown Manhattan. They need a 55-passenger coach bus to handle both people and luggage. The bus will make daily round trips between the firm's office, a hotel near Penn Station, and the seminar venue. They received a quote of $5,100 for the three-day rental and plan to add a 15% tip. Final cost including gratuity: $5,865.

Example #2: A college lacrosse team from Hofstra University booked a charter bus to an away game at Stony Brook. With 28 players, five coaches, and gear bags, they chose a 50-seat coach. The athletic department was quoted $2,400 for the round-trip rental and tipped the driver 10%. Final cost including gratuity: $2,640.

Example #3: A local synagogue in West Hempstead arranged transportation for a youth group weekend retreat in the Catskills. They needed a 20-seat minibus for 18 teens and two chaperones. The trip required two days of service with an overnight layover. Their quote came to $3,200, and they budgeted an additional $150 for driver lodging and meals. Total cost: $3,350.

Example #4: A wedding party in Rockville Centre hired a shuttle to run guests between the ceremony at a church downtown and the reception at a nearby country club. They booked a 25-passenger minibus for six hours. The quote was $1,800, and they tipped the driver $200 at the end of the night. Final cost: $2,000.

Several factors influence the cost of renting a charter bus in Hempstead, including the type of vehicle selected, the duration and distance of your trip, the time of year, and the specific itinerary. Additional expenses such as tolls, parking fees, and driver accommodations may also apply. Major events like concerts at UBS Arena, Hofstra University move-in weekends, or Islanders games can impact availability and pricing.

Yes, we provide ADA-accessible and wheelchair-friendly buses in Hempstead upon request. Accessible vehicles include features like lifts, securement areas, wider aisles, and additional grab handles to ensure comfortable transportation for all passengers. Please specify your accessibility needs when booking so we can accommodate your group.

Hempstead Coach Bus Service serves school field trips to the Cradle of Aviation Museum, corporate shuttles to NYC offices, wedding parties at local venues, sports team travel for Hofstra and Nassau Community College, church outings, airport transfers to JFK and LaGuardia, and fan trips to Islanders games at UBS Arena. We handle everything from family reunions to student transportation.

We offer minibuses seating 18–25 passengers, mid-size shuttle buses, and full-size charter buses accommodating up to 56 passengers. Available models include industry-standard vehicles from manufacturers like Van Hool, Prevost, MCI, Temsa, Grech, and Ford Transit. Whatever the size of your group, we have a vehicle that fits.

Our charter buses include cushioned reclining seats, climate control, overhead storage racks, undercarriage luggage bays (on larger models), PA systems, individual reading lights, and tinted windows. Many vehicles also feature onboard restrooms, Wi-Fi connectivity, power outlets/USB ports at each seat, video monitors with DVD capability, and tray tables. Exact amenities vary by vehicle type—please ask about specific features when booking.

You should book your charter bus at least four to six weeks before your trip date, and even earlier if your event falls during a busy period like spring break, summer wedding season, or around major events at UBS Arena and Hofstra University. Buses can sell out quickly when multiple large events overlap, so reserving early gives you the best selection and pricing.

Getting a quote is easy—just call our reservation specialists anytime at 363-333-5990 or use the online form on our website. You'll need to provide your pickup location, destination, trip dates, passenger count, and any special requirements like ADA accessibility or extra luggage space. Once we have your trip details, we'll quickly generate a personalized quote showing available vehicle options and exact pricing. If you have a multi-day itinerary or multiple stops, please include that information so we can give you an accurate estimate.

Your quote includes the base rental price for the vehicle, mileage, and driver compensation. It does NOT include tolls, parking fees, driver lodging for overnight trips, cleaning fees, or parking passes at venues like UBS Arena or MetLife Stadium. For example, UBS Arena charges $30–$60 for bus parking depending on the event, and MetLife Stadium requires a prepaid bus permit costing $150–$200. These additional costs will be billed separately or paid directly at the venue.

Once you’ve received your quote and selected a vehicle, you can reserve your bus by signing the contract and making a deposit payment online through our secure portal. The balance is due before the departure date. Our agents are available 24/7 to answer questions, help with scheduling, and ensure your trip goes smoothly from start to finish.

Hempstead Coach Bus Service provides service throughout Nassau County, including Hempstead, Garden City, West Hempstead, Uniondale, Rockville Centre, and surrounding neighborhoods. We also handle trips across Long Island, into New York City boroughs (Manhattan, Brooklyn, Queens, Bronx, Staten Island), and regional destinations anywhere in the Northeast. No matter where you need to go, we’ll get you there!